How to prepare your presentation

Oral Presenter (INV/TC/O/LBO)

Your presentation should be prepared in .PPT or .PPTX format. Aspect Ratio: 16:9 Slide Dimensions: Width: 10 inches/25.4 cm x Height: 5.625 inches/14.288 cm

Please be sure the file name follows this format "yourSurname-DAY-time.pptx

Selected Oral presentations (xxO) are 15 minutes long (10 minutes for your presentation + 5 minutes for Questions & Answers).
Late Breaking Oral Presentations (xxLBO) are 15 minutes long (10 minutes for your presentation + 5 minutes for Questions & Answers)

It is not mandatory to use the WMS 2024 Congress speaker template slides for the entire presentation, but we kindly request that you include the title slide with your name and title of your lecture at the start of your presentation, followed by the conflict of interest disclosure slide. The disclosure slide must be shown for a minimum of 10 seconds. Please note that the disclosure slide is required for the presenting author only. Your slides should be emailed to Sue Munro, Speaker and Programme Manager at: [email protected] no later than September 30th 2024.

WMS 2024 Congress speaker template slides
WMS 2024 Pre-Congress Teaching Course faculty template slides

Short Oral Presenter (P)

If a poster has been selected for a Short Oral Presentation, then the xxxP reference is the short oral and poster board presentation reference number.

A traditional physical poster should be displayed on the designated poster board in addition to your Short Oral Presentation.

All Short Oral Presentations will be held live, in-person, and on-site only. Presenting authors of this presentation type must be registered for in-person participation. They will not be streamed for the virtual audience.
Time allocation: 5 Minutes (3 minutes for presentation immediately followed by 2 minutes for live Q&A).
Only Microsoft-PowerPoint (*.ppt or *pptx) presentations will be accepted (landscape format) and you can use the WMS 2024 Congress speaker template slides if you wish.
Structure your presentation as follows: Title page, Conflicts of Interest, Introduction, Methods, Results, and Conclusion. Keep in mind that you have 3 minutes of presentation time and 2 minutes of discussion with the Moderator, so adjust the number of slides accordingly (usually a total of approximately 3-5 slides). Some attendees will be several metres away from your screen so please consider this with your font size. The conflict of interest slide must include the name of the supporting company or institution and all presentations must be unbranded. Should you choose to add videos to your presentation, these may be linked or embedded. We suggest fully testing this with the onsite audiovisual team before your presentation.
Please be sure the file name follows this format "yourSurname-DAY-time.pptx"

In-Person Poster Presenter (P/LBP)

All in-person poster presenters will need to bring a printed poster.

You may use a template for guidance.

Traditional Printed Poster

Printed posters should be made in portrait orientation.
A0 format, maximum 119cm (height) x 84cm (width).
If your poster does not match these dimensions, we cannot guarantee that it will fit the poster boards.
QR codes for additional information may be included on posters. There are no restrictions regarding the information that is linked to these QR codes.
Presenters should include their email address and a photo on the poster so that interested people can reach them during the Congress (either embedded or seperately attached).
Please ensure your Conflict of Interests are shown on your poster.
The posterboard reference number is to be displayed in the TOP LEFT CORNER - xxxP.

Upload Poster

File Format: PDF
- Must NOT be password-protected
- Must be saved to open to “fit page” size (in Acrobat: Preferences – Page Display – Page Layout – Zoom – Fit Page)
- Must NOT have multimedia content (video/animation) included in the PDF poster
Orientation: Portrait
Font types: Arial, Calibri, Verdana Times New Roman or Helvetica fonts are recommended.
Font size: 11 points or larger
Please be sure to include the poster number associated with your Poster in the top left-hand corner of your poster (e.g. 123P).
Hyperlinks, animated images, animations and videos are not permitted.
QR Codes for additional information may be included. There are no restrictions on the content the link leads to.
Images and tables: at least 300 dpi. Good picture quality is essential. No restrictions on the number of tables/graphs used.
When inserting images, photos, tables, etc., use copy-paste. Do not use embedded documents.
Avoid overlapping objects and layers. Only the final view/status will be visible.
When saving your file please do not use symbols or special characters (ie. +/@/ü) in the file name. Save as “Poster number and presenter first name and last name” i.e. 123P John Smith

There is no actual restriction to the file dimensions as delegates will be able to zoom etc. The same file used for poster printing can also be uploaded to the virtual Congress platform. We suggest delegates go with the same dimensions etc. as the printed poster for uniformity and to prevent the duplication of work all around.

Poster printing

There are a number of local printers in Prague who can assist with printing your poster, WMS do not have a preferred supplier for this year.

Poster size

Printed posters should be made in portrait orientation
Please do not produce any size larger than A0 as we will not be able to display these on the boards provided
If your poster does not match these dimensions, it will not fit the single poster board as displayed below.

Virtual Poster Presenter (VP/LBVP)

The poster board reference number is to be displayed in the TOP LEFT CORNER – xxxVP

You may use a template for guidance that can be downloaded HERE

Please ensure your Conflict of Interests are shown on your virtual poster
File Format: PDF
- Must NOT be password-protected
- Must be saved to open to “fit page” size (in Acrobat: Preferences – Page Display – Page Layout – Zoom – Fit Page)
- Must NOT have multimedia content (video/animation) included in the PDF poster
Orientation: Portrait
Font types: Arial, Calibri, Verdana Times New Roman or Helvetica fonts are recommended.
Font size: 11 points or larger
Please be sure to include the poster number associated with your Poster in the upper left-hand corner of your poster (e.g. 123VP).
Hyperlinks, animated images, animations, and videos are not permitted.
QR Codes for additional information may be included. There are no restrictions on the content the link leads to.
Images and tables: at least 300 dpi. Good picture quality is essential.
When inserting images, photos, tables, etc., use copy-paste. Do not use embedded documents.
Avoid overlapping objects and layers. Only the final view/status will be visible.
When saving your file please do not use symbols or special characters (ie. +/@/ü) in the file name. Save as Poster number and presenter first name and last name i.e. 123VP John Smith
There is no actual restriction to the file dimensions as delegates will be able to zoom etc.

Video Recording (MP4) to accompany your Poster (all In-Person and Virtual Poster Presenters)

You are encouraged to include a short 3-5 minute video recording to accompany your poster.
Please ensure your Conflict of Interests are declared at the start of your video.
As this is a hybrid Congress, please consider the delegates who will view your poster on the virtual platform.
A video will help to explain your poster in more detail and make it more engaging.
For the video, we feel that slides of the presentation or the PDF with the presenter in a smaller window on the screen are best.
Should you require any assistance to create your video/s at a nominal fee (audio file and poster PDF or PowerPoint presentation to be supplied) please email Devon from [email protected] for further assistance. Pricing starts from £15.00 to edit audio over poster PDF converted to YouTube format. Refer to dates for final date to request video editing services.

Video Specifications

The technical requirements of the video are as follows:

Duration: 3-5 minutes
File type: MP4 Video (This will be loaded to the WMS private YouTube channel as an unlisted video by the WMS Abstract team)
Dimensions: Height 720 pixels x Width 1280 pixels, aspect ratio: 16:9
File Size: 20mgb maximum (If your video file is too big, please use this tool or other similar tools to decrease the file size). Files exceeding 20mgb will not upload to the portal.
We are unable to accept audio files as the requested videos will be uploaded to YouTube. If you record an audio, kindly ensure it fits the dimensions provided above and is sent as an MP4 video with either a black background or the image of your poster in the background.
NB: Audio files that have been converted to MP4 files using a converting tool often don’t work once we receive them. Please check that the files view like a YouTube video before uploading them (with the correct ratios above).

Tools for Preparing the Video

You can prepare your video and its transcription using any recording and editing tool that will produce a video MP4 output ONLY that will meet the above specifications.

Using Descript: Free usage of the Descript app for video recording, editing, and captioning (available for Mac and Windows, but not Linux). Descript makes it very easy to record an on-screen presentation, optionally with a webcam view. The video is then automatically transcribed and Descript provides nice tools to quickly fix transcription errors. The video can also be edited directly by editing the transcription, for example, to cut out mistakes (no need to stop and restart recordings, just keep going), and fillers can be automatically removed. Once the video and transcription are ready, you can export them as .mp4.

Short videos introducing Descript and its functionalities